Lending

The Modern Mortgage Experience – Personalize and Then Get Personal

5 mins read
November 13, 2018
By
Total Expert

Technology automates. Humans elevate.

Technology helps mortgage loan officers reduce manual, repetitive tasks so they can enhance the experience for borrowers and co-marketing partners alike. Loan officers won’t be replaced by technology, but the loan officer who doesn’t leverage technology will be replaced by the one who does.

In short, you have to personalize and then get personal.

Personalize

Know Preferred Channel of Communication

In today’s modern, digital era, most people work across multiple devices – 3.64 on average – and expect seamless flexibility. Whether via text, email, social, mobile apps or the web, it’s vital to understand your customer’s preferences – and communicate accordingly.

The modern loan officer leverages CRM data to expand their reach and provide more value to their customers. Communicating across a customer’s preferred channels makes the loan process easier and can boost repeat business and future referrals.

Engage Customers with the Three R’s

Delivering the right message to the right person at the right time is the sweet spot of personalized outreach.

A Marketing Operating System (MOS) empowers MLOs to act on their data to identify opportunities and buying signals that can trigger timely, relevant – automated – communications when borrowers are most apt to refinance, downsize or take out their next mortgage.

In fact, 73% of leads, whether real estate agents or referred clients, are won by the first point of contact. And there’s no such thing as responding too fast, as loan officers that respond in five minutes convert twenty-one times more leads than those that wait even 30 minutes.

Your technology should empower loan officers to not only increase productivity but help them be more precise and personalized with their outreach.  

Get Personal

Beyond elevating personalization, digital processes and intelligent automation will eliminate repetitive work, freeing up your loan officers’ schedules for more important tasks. To thrive in a digital era, organizations need to rethink the role their workforce plays in driving competitive advantage. Thriving will mean investing in and prioritizing the fundamentals of relationship-building and the human touch to enable deeper, more meaningful relationships.

Shrinking margins and commoditization of products and services are forcing lenders to focus on enhancing the customer experience if they want to keep up. In today’s highly competitive, low-growth, low-margin market, it’s not your technology that sets you apart. It’s your people, your brand and your processes.

Face-to-Face

Customers appreciate – and expect – an experience that feels personal and streamlined.

From submitting loan applications or reviewing real-time interest rates from an iPad or mobile device, consider helping them strengthen their personal relationships, speed up the loan approval process and scale their books of business with technology.

Create a Seamless Experience Across the Customer Journey

Too often, loan officers create unnecessary gaps in the customer journey when prospects aren’t ready to buy, have paperwork in hand or have successfully transacted. Just because someone can do it alone doesn’t mean they want to. Today’s consumers not only expect personalized experiences across channels, they reward those who do it well with referrals and repeat business.

Your loan officers must educate and engage customers, managing customer journeys as if they will never end. With so many tasks done online – often  exclusively by the borrower – loan officers can deliver parallel support during these processes, building trust and carving out lifelong relationships.

Keep Borrowers Connected and Coming Back

Want some good news?

As loan officers scale their books of business, it gets harder to stay connected to customers. However, that hard-won list of customers can be a loan officer’s most valuable resource, via referrals and additional loan products. The catch is they must first be able to remember who they did business with in the first place.

I’ve said it before and I’ll say it again:

One often overlooked way to cut through the noise to deliver exceptional value and create sustainable success is by conducting Annual Mortgage Reviews (AMR). Using AMRs help showcase your value to clients and separate you from your competitors. Better yet, when they need financial services, you’ll be their first call.

Modernize the Mortgage Experience

Modernizing your loan officers’ workflow technology is no longer a “nice-to-have,” it’s a “must-have” if you hope to drive revenue growth and improve customer experience. Tell your loan officers it’s time to personalize and get personal.

Dave Savage the founder of Mortgage Coach, is a mobile tech pioneer and a mortgage industry agent of change. A renowned speaker and keynote at mastermind events, Dave is committed to educating and preparing lenders and loan officers for the Digital Mortgage Revolution. To date, he has interviewed more than 1,000 industry leaders and the Mortgage Coach channel has been described as the most valuable YouTube channel for mortgage professionals.

Resources

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Navigating the HPPA Shift: Why It’s a Win for Lenders Who Put Customers First

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Change is the one constant in financial services, but the way we respond to it separates the leaders from the pack. The newly signed Homebuyer Privacy Protection Act (HPPA)—taking effect in March 2026—is a shift in how lenders can access and use consumer credit data. However, while some may view this as another regulatory headache, the reality is far more encouraging: it’s an opportunity to raise the bar on trust, transparency, and customer experience.  It’s another validation of our “Customer for Life” strategy.

This isn’t about dodging restrictions. It’s about recognizing that the playbook for winning customers is evolving—and those who embrace that evolution will come out stronger.

What’s changing?

Under the HPPA, credit bureaus can no longer sell a consumer’s credit file unless the lender meets one of a few narrow conditions:

  • Originated the consumer's current mortgage
  • Service the consumer's current mortgage
  • Obtained clear, documented consent from the consumer
  • As a bank or credit union, maintain an active account for that consumer

There’s even a GAO study on the way, examining how trigger-lead solicitations via text messaging impact consumers—a clear sign regulators are watching the fine line between engagement and harassment.

For lenders who have long relied on trigger leads, this represents a fundamental shift. But for institutions that have invested in building relationships the right way, this is good news.

What this means for lenders

The HPPA shuts the door on spray-and-pray solicitation tactics. But it opens the door wider for lenders who want to compete on trust and relationship strength. Specifically, it creates new opportunities to:

  • Deepen existing customer relationships with proactive, personalized engagement.
  • Capture consent earlier in the journey, before borrowers get lost in a flood of noise.
  • Differentiate in a less crowded, more consumer-friendly marketplace where trust is a true competitive advantage.

The lenders who lean in here will win—not because they shouted the loudest, but because they earned the right to stay connected.

Why this isn’t just another regulatory headache

Consumers have been saying it for years: the barrage of calls, texts, and emails after a mortgage application is exhausting. Some borrowers receive 100+ solicitations within 24 hours. That doesn’t build confidence—it erodes it. And we know this is not how our TE customers run their business.

HPPA represents a rare alignment of regulators, consumer advocates, and lenders themselves. It clears away predatory noise, improves the homebuying experience, and rewards lenders who put relationships at the center of their strategy.

As our Founder & CEO Joe Welu often reminds us, “Trust is the currency of modern financial services.” This law is an accelerant for lenders who understand that principle.

How we're going to help you thrive in a post-HPPA world

We’re not sitting on the sidelines waiting to see how this plays out. Our platform was purpose-built to help lenders engage customers in a way that’s personal, compliant, and built to last. Here’s how we’re making sure you’re ready for March 2026:

  • Proactive guidance: Our mortgage and tech experts are already helping lenders adjust monitoring practices, so they stay compliant without losing momentum.
  • Expand Customer Intelligence: We’re finalizing new capabilities to drive increased awareness and enrichment of your relationships, including expanding CI to all three bureaus, and streamlining our credit improvement alert.
  • Investments in consent: Upgraded features coming soon to capture and respect consumer consent in clear, frictionless ways—including through our ecosystem partnerships.

This isn’t a band-aid or a reaction; it’s an evolution of how modern lenders build sustainable engagement to develop customers for life.

Bottom line: this isn’t a roadblock—it’s an opportunity

Every regulatory change comes with friction. But HPPA isn’t just about compliance—it’s about clarity. It’s about stripping away noise and giving lenders who prioritize relationships a stage to shine.

The lenders who thrive in this new environment won’t be the ones chasing trigger leads. They’ll be the ones investing in trusted, personalized engagement—from first touch through every financial milestone.

And that’s exactly what Total Expert was built to help you do: navigate the shifts, build lifelong trust, and continue winning customers for life.

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Authenticity at Scale: Using AI to Deliver Genuine Customer Experiences

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AI has surged from curious novelty to critical business driver faster than any other technology in the digital age. With AI capabilities evolving faster than most financial institutions (FIs) and marketing teams can train for, it’s easy to understand how leveraging AI tools and enterprise solutions effectively can become a frustrating experience for both leadership and marketing pros.

While every organization’s challenges are unique, one common thread is that most FIs lack a clearly defined strategy or framework for selecting, implementing, and using their AI solutions.

Here are three foundational elements to help marketing leaders accelerate AI-enabled customer engagement without losing control of authentic, on-brand customer experiences.

Focus on using AI to scale—not replace—your team

The AI revolution arrives with ironic timing for FIs: We’ve spent the last decade talking about how to bring back the human touch in a digital-first world. On the surface, it’s easy to think that AI will push us in the opposite direction—breeding more generic, cold, impersonal experiences.

But like other tech tools, the most immediate and significant value will come in using AI as a tool to scale your team’s capabilities. What does that look like in practice?

  • Automating or offloading the tedious and repetitive work your team does: Think about AI agents cold-calling for lead gen, doing time-consuming data analysis, or handling the orchestration of complicated, multi-touch, multi-channel, anything-but-linear customer journeys.
  • Unlocking deeper insights, faster: AI can dive into your customer data to find new kinds of intent signals in real time. Imagine identifying those key periods of transition or change in peoples’ lives—graduating, getting married, starting a family, changing careers, retiring—so your team can show up for customers at these critical moments.
  • Freeing up more time for human connections: At the simplest level, AI applied well will allow your team to do more with less—and that will give them more time to focus on where and how to provide that human touch and make those genuine one-to-one engagements. This is what we’ve been doing at Total Expert for more than a decade now through better analytics and smarter automation. AI just turbocharges everything.

Choose the right AI—and connect it to your core systems

Not even three years after ChatGPT opened this AI era, there are thousands of AI tools on the market—including hundreds of marketing-specific AI solutions. Don’t be fooled by the “they’re all the same under the hood” line—the packaging is critical to the usability and time-to-value with these tools, especially when it comes to delivering authentic experiences.

It’s really a classic Goldilocks problem: On one side of the spectrum, the big-name generalist AI platforms that claim to do everything produce generic experiences for your customers. They’re not built for the highly regulated, highly sensitive kinds of engagement and conversations that FIs have with their customers. Plus, it takes a lot of work—and time and money—to get them to work like you need them to.

On the other side of the spectrum are hyper-specialized AI apps built to do one very specific task right out of the box—but lacking the broader capabilities to connect with your core systems and orchestrate entire experiences. This kind of extremely focused functionality ends up creating maddening experiences for customers when they hit the limitations of the tools’ knowledge and capabilities. FIs need AI tools built with enterprise-grade, enterprise-wide capabilities—able to tie into your marketing system of record so they can see and orchestrate the full customer journey.

If you can solve that Goldilocks problem — finding an AI solution built for financial services and connecting it at the core of your CX — you can realize the full efficiencies and, more importantly, deliver a more genuine, helpful, brand-authentic experience.

Give your AI the inputs that set it up for success

Using GenAI to create content — copy, design, video, etc. — really can feel like magic. But the reality is that it’s inherently derivative. In other words, the outputs are only as good as the inputs — like the classic analytics adage: garbage in, garbage out.

If you want to maintain brand authenticity, create reliably compliant outputs, and deliver consistent experiences that feel seamless for your customers, you need to help the AI fully understands your brand, your engagement strategy, and your acute and big-picture objectives.

Best practices for prompt engineering is an article—or an entire book—in itself. But the point is, as incredible as AI is, it’s still a tool — and a tool requires a skilled, intentional user. Cultivating these skills also takes intention. Workers in any role can feel naturally hesitant to be open about their AI use and experimentation; they don’t want to risk looking lazy or replaceable. But to move forward effectively with AI, FIs need to build a culture that encourages that experimentation and sharing of new use cases and best practices.

AI as an engine for authenticity

There’s little doubt that AI will lead to a surge in impersonal, generic banking experiences. That’s not a condemnation of AI; it will be the result of FIs using generic AI tools and generic AI strategies.

That also means that genuine, personalized experiences will become even more differentiated in this incredibly competitive industry. The key is to focus on how to use AI to amplify what we’ve always strived to do in this industry: make real connections and build authentic relationships based on trust.

By focusing on these three principles — using AI to help your team focus on scaling human connections, choosing the right tool and integrating it deeply, and giving your AI the best possible inputs — you’re building a strategy that makes AI an engine for authenticity. The reward isn't just increased efficiency; it's the ability to deliver authentic, brand-consistent experiences at a scale never before possible.

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[Lykken on Lending podcast] Supercharging Mortgage Lending with AI

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The mortgage industry is in the midst of a historic transformation—and artificial intelligence is leading the way. Our Founder & CEO, Joe Welu, joined David Lykken for an episode of the Lykken on Lending podcast to discuss how Total Expert’s AI solutions will reshape the customer journey for lenders.

From incubating leads and mining databases to nurturing post-close relationships, Joe shares how voice AI is giving loan officers “superpowers” that help scale productivity, improve retention, and focus on delivering the high-value advice consumers need most. With compliance guardrails built in and multiple AI agents on the horizon, this episode offers an inside look at the future of mortgage lending and why early adopters of AI will hold a major competitive edge.

Joe also explains why the human element remains central to homeownership, and how AI is designed not to replace loan officers, but to free them up for more meaningful conversations that strengthen customer trust and drive long-term loyalty.

Catch the conversation to hear how AI is revolutionizing lending and why Joe believes those who embrace it will be tomorrow’s market leaders.

Supercharging Mortgage Lending with AI

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