Technology

Digital Transformation: Laying the Groundwork for Modern Marketing Success Part 1

5 mins read
May 23, 2019
By
Total Expert

Financial services organizations are racing  to modernize the customer or member journey to meet evolving consumer expectations. They are also working to give their relationship managers the technology to compete across a new era of marketing.  

Implementing the right technology solutions to power digital transformation is a critical decision that will have a lasting impact on your profits and growth.

Trusting a CRM alone for your sales and marketing leaves you vulnerable to critical gaps that can derail your customer or member relationship, whereas a modern MOS improves business relationships with a focus on one-to-one engagement that not only streamlines the sales and marketing process but also re-humanizes it, creating relationships that last a lifetime.  

Before you can enhance the customer or member experience to grow lasting connections, you must lay the groundwork for digital success across four crucial steps.  

Below we detail the first step in the process:

Step One: Assess Your Digital Maturity

The first step in moving toward a better marketing and sales solution is assessing how you currently handle digital innovation, productivity and customer experience. This assessment should be honest in order to discover areas for improvement across your digital channels.

Digital Agility

Digital disruption is changing the financial services industry as we know it. As non-traditional competitors emerge to provide unprecedented customer or member value, building a modern financial brand not only requires a constant eye to digital innovation but also digital agility.

Enterprise organizations often get shackled to the performance of legacy systems that are neither modern nor productive. Embarking on any transformational IT initiative is a daunting prospect for any company. There are hurdles to modernizing your core technology systems, so it helps to assess the agility of your current technology stack in the face of constant digital disruption.  

Ask the following questions to gauge your digital agility in the face of digital disruption:

  • How many software solutions do you currently use?
  • Do your software solutions all integrate with your core infrastructure?  
  • How easy is it for your financial brand to make continuous improvements to your core technology solutions to match evolving consumer expectations?
  • How does your financial brand typically deploy new software solutions?
  • What’s the average implementation window when you deploy a new solution?
  • Does your financial brand empower your relationship managers to deliver a seamless customer or member journey across channels?
Productivity

Relationship managers become overburdened by time-consuming manual processes when they should be focused on connecting with consumers.  

To grow business lines and profit margins, leaders must determine the productivity impact of their current technology solutions and look for areas to focus on improving.

Here are some common areas to consider:

  • Does your technology connect your data silos into a single system of record, equipping your relationship managers with access to the data insights and content they need to advance relationships in a fraction of the time?
  • Does your technology make it easier for cross-functional teams to work together to build trust and loyalty?
  • Does your technology bog your relationship managers down or free up their time to focus on establishing meaningful connections?
  • Which manual tasks are preventing your relationship managers from focusing on customers or members – and how could technology help you minimize these tasks?  

There are many productivity signals to monitor in your technology environment, but modern financial brands focus on actions that reduce the friction between effort and results.

Customer Experience

To best rate the digital maturity of your customer or member experience, organizations must understand how well they are meeting rising consumer expectations across the customer or member journey.  

By solving problems, reducing friction and creating elevated experiences, organizations can exceed consumer demands with engagement that adds value and builds loyalty and trust.

To evaluate the digital sophistication of your customer or member experience, answer the following questions:

  • Who are your core customer or member personas?
  • Which touchpoints do your core groups of customers or members value most?
  • What are your customers’ or members’ needs in each lifecycle stage with your financial brand?    
  • What happens with a customer or member after their initial transaction with your financial brand?
  • What gaps do you need to fill across your customer or member journey?

Conclusion

The path to digital transformation requires a solid foundation upon which you can build – and scale – if you hope to modernize your customer or member journey and compete in the new era of marketing.  

Step one requires asking hard questions regarding your digital maturity in key business areas, including innovation, productivity and customer or member experience.  

Look for part two coming soon, where we detail the second critical step, gathering input from key stakeholders, on your road to digital transformation.  

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Total Expert Founder & CEO Joe Welu recently joined Robbie Chrisman for an episode of the Daily Mortgage News podcast where they discussed the current (and future) state of the mortgage industry, challenges facing lenders and loan officers, and the solutions that AI-enabled tools can provide in difficult markets.

Agentic AI is reshaping loan officer productivity and customer engagement. With Total Expert’s new AI Sales Assistant, lenders can automate lead incubation and qualification—achieving human-like conversion rates in weeks, not months. Joe also highlights the power of voice AI to revive aged leads, trigger refinance opportunities, and prevent deals from falling through the cracks, all without the need for massive call centers and without removing loan officers’ ability to build authentic human connections with borrowers and homeowners.

That’s because AI-enabled tools are designed to reduce the administrative and repetitive tasks that take you away from what you do best: advising customers and guiding them toward the best possible financial outcomes. Joe also shares insights on selecting AI partners wisely, managing data responsibly, and capitalizing on both front- and back-office efficiencies. As the AI arms race heats up, Total Expert aims to empower originators—not replace them.

Joe and Robbie's discussion begins at the 4:55 mark.

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The Loan Officer’s New Co-Worker: Total Expert’s AI

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*This article was reposted from HousingWire.com*

In this exclusive interview, Joe Welu, Founder & CEO of Total Expert, shares the company’s latest advances in AI. He focuses on lessons learned from their pilot program and explores how AI is delivering a measurable lift in operational efficiency and lead conversions across lending teams.

Beyond internal improvements, Joe reveals Total Experts’ focus on the borrower experience and how their technology is designed to supercharge loan officers, not replace them. Joe shares with Allison LaForgia his forward-looking perspective on the innovations expected in the near future that will continue to drive Total Expert’s leadership in mortgage technology.

“We anticipated… it would probably take maybe nine months to a year to be able to get to parity with a human… and we’re blown away. It happened within two weeks,” Welu said. The voice AI agent, designed to qualify leads through inbound and outbound calls, is now handling more than 2 million calls a month, with multiple lenders, in various stages of scaling.

Welu attributes the rapid progress to the unprecedented pace of innovation in AI. “It’s like nothing anyone’s ever seen before… there’s hundreds of billions, if not soon trillions, being invested in infrastructure and large language models… we get the opportunity to build on top of those capabilities and reimagine what we can do in our industry.”

The pilot program, he said, was rooted in an iterative approach with tight feedback loops. “As we learn… it gives us information, and we make adjustments… A key thing we’ve learned with AI projects… get really super clear about what it is in the business that you are improving. Give them that target… so it’s not this ambiguous sort of black box.”

The results have been measurable: “We are seeing, in some cases, 10 to 20% better conversions,” Welu said. AI’s consistency is a major factor. “It always remembers to call people back… never calls in sick… works weekends… It allows you to take your great people and… have them doing the most highly productive work possible.”

Borrower experience is also improving. “One of the pleasant surprises… is the quality of the experience to the end consumer,” he said. Whether or not lenders disclose that a caller is AI, “the quality of the interaction is so high, they continue down the path.” The AI agent maintains “the right tone… the ability to match… the tempo of the conversation” while instantly tapping into contextual customer data.

Welu emphasized that Total Expert’s AI is designed to “supercharge,” not replace, loan officers. “There are still moments where consumers want high quality advice… Our goal is to take a loan officer and put them in a position where they are spending… the majority of their time having the highest quality conversations… and abstracting away things that don’t add value.”

Looking ahead, Total Expert’s roadmap focuses on intentional, scalable AI. “We think about getting super clear on… use cases, and partnering with people that are going to be as obsessive as you are, about making it great,” Welu said. Over the next year, customers can expect new capabilities in customer intelligence, lead management, and additional AI-driven use cases. “Seeing it all come together is what gets me up and excited every day.”

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AI Revolution: From “Discovering Fire” to Real Business Outcomes

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By: Joe Welu, Total Expert Founder & CEO

Best Practices for Executive Teams Deploying AI in Financial Services

The AI revolution feels like humanity just discovered fire—and everyone is racing to see what they can ignite.

That means a rush of AI pilots and proofs-of-concept across all industries, many of which launched without evaluating each use case against actual business value.

As I meet with CEOs and executive teams from leading mortgage lenders and financial institutions, the conversation has shifted from “What can AI do?” to “How do we deploy AI responsibly, at speed, and with measurable impact?”

The market leaders I work with are outpacing competitors by following a remarkably consistent playbook. They’re not just testing AI, they’re embedding it across their organizations with purpose, speed, and discipline.

Below, I’ve distilled the best practices I’ve observed from the institutions getting the most from AI today.

Anchor AI strategy to business outcomes

Tie every AI initiative to a clear business priority—whether it’s loan growth, customer retention, or operational efficiency.

Define KPIs, ROI targets, and adoption metrics before a project begins. No project should exist without a measurable path to value.

Start with high-impact, low-friction wins

Focus first on areas where a proof of concept or pilot is feasible within 30-60 days. Conversational and Voice AI solutions provide many options for pilot use cases. Other common use cases involve document classification, predictive churn modeling, or intelligent lead scoring. These early wins build momentum, prove ROI, and prepare teams for more complex deployments.

Invest in data quality and governance early

AI is only as good as the data feeding it.

Start by creating a single source of truth for customer and loan data. Then, anticipate obstacles to deploying AI with your data, such as consumer consent and preference management, and start addressing these things ASAP. Investing in tools like Customer Intelligence will help enrich your data and increase its value.  

Embed compliance and risk management from day one

Regulations such the Gramm-Leach-Bliley Act (GLBA), TCPA (Telephone Consumer Protection Act), and UDAP (Unfair, Deceptive, or Abusive Acts or Practices) will be a few key areas where regulators dig in and look for companies cutting corners.

Create a cross-functional AI task force

Bring together leaders from product, compliance, data science, operations, and customer experience. Avoid siloed pilots—alignment ensures every initiative supports the broader business strategy. Include change management expertise to drive adoption, not just deployment.

Prioritize customer experience and trust

Every organization has gaps in their customer journey and can benefit from leveraging AI to provide human-like touch points throughout the experience. Use AI to remove friction, improve transparency, and deliver personalization at scale. Keep humans informed about high-stakes decisions and be transparent with customers about how AI is used and how their data is protected.

Build for integration, not isolation

Select AI solutions that integrate seamlessly with your CRM, LOS, core banking systems, and data lakes. Use APIs and modular architectures to avoid “AI silos” that slow scale and ROI.

Focus on talent and change management

Embracing AI with a growth mindset should be table stakes. Incentivize adoption so teams see AI as an enabler—not a threat to their roles. Upskill executives and frontline teams in AI literacy. When needed, recruit or partner for deep ML and data science expertise.

Measure, monitor, and iterate

AI is not a one-and-done project—it’s a living product. Track performance, user adoption, and ROI continuously, and refine models quarterly to maintain accuracy and relevance.

Choose the right tech partners: favor vertical specialists

Partner with vendors who understand financial services—especially your unique customer journeys or workflows. Deep domain understanding on core systems, database schemas, compliance, and other nuances will be a key factor in the results you achieve.

Benefits of vertical-focused partners:

  • Deep understand of unique data sets and customer profiles
  • Faster implementation with industry-specific models
  • Built-in regulatory and risk controls
  • Product roadmaps aligned to lending and banking trends

Horizontal AI tools have their place, but without deep domain expertise, they often require heavy internal customization and a slower time to value.

The future is here

AI today is not the same as the project in 2018 that failed to deliver those operational efficiencies in the back office everyone was promised. Its potential to transform nearly every part of our businesses is becoming increasingly clear. Every day you delay, competitors are building up their capabilities and you will struggle to catch up. As one of my investors put it bluntly, “Every day you fail to execute a comprehensive AI strategy, the value of your business goes down.”  

To learn more about how Total Expert is working with our customers on high-impact AI initiatives, please reach out to our team.  

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