Customer Engagement

Top Strategies for Driving Adoption of the Total Expert MOS

5 mins read
April 3, 2019
By
Total Expert

Implementing a new technology solution can make or break an organization. Mortgage loan officers (MLOs) are often hesitant to relinquish control over their sales and marketing activities – regardless of how manual their current process is. So, it’s understandable that there will be some resistance along the way.

At the same time, technology giants, such as Amazon, Google and Apple, have put the pressure on other companies to match their approach and deliver highly personalized and streamlined customer experiences, utilizing a combination of high tech and high touch.

To keep up with these high standards and stand out from the pack, financial services organizations must not only invest in best-in-class technology that will elevate their loan officers and accelerate their marketing and sales efforts – but also actually convince loan officers to use this technology.

So, how can today’s leading lenders effectively roll out and drive adoption of a new technology solution to deliver an unforgettable customer experience?

Here are key strategies and best practices learned from our own customers that will help you position your loan officers for success using the Total Expert Marketing Operating System (MOS), increasing adoption and transforming your marketing organization into a revenue driver.

Make It a Must-Have, Not a Nice-to-Have

Most people can’t go a day without their favorite technology, whether it be a mobile device, laptop or other handheld device. Why? They make their lives easier, save them time and require little effort to get the output they desire.

The same can be said for your loan officers’ go-to marketing and sales solution. The Total Expert MOS is the backbone powering their customer, prospect and partner relationships. Loan officers can adopt the “set-it-and-forget-it” mentality knowing intelligent automation is working in the background to deliver the right message to the right person at the right time – and grow their pipeline.

What’s more? They can leverage pre-built, yet fully customizable content and campaigns – built specifically for financial services organizations – to implement a single, cohesive strategy across multiple channels.

And best yet – opportunities to connect on a personal or “high touch” level with leads, customers or partners will be teed up and delivered to the MLO for the right action, at the right time.

When you present your loan officers with a powerful solution that will give them time back in their day while simultaneously nurturing their contacts based on their unique needs in a personalized manner, it’s going to be hard to live without it.

SUCCESS STORY: One Total Expert customer turned on an anniversary email campaign on behalf of their loan officers. The very next week, one of their loan officers was contacted by a past customer and earned another mortgage from them – a $1.3M transaction! Additional Total Expert customers have since followed suit and are seeing strong results – growing revenue and also boosting adoption of Total Expert.  

Let the Results Speak for Themselves

The numbers don’t lie. Loan officers using “set-it-and-forget-it” auto-campaigns project seeing a 10-15 percent lift in open rate. Furthermore, personalized emails deliver six times higher transactional rates compared to non-personalized emails. And this is where the Total Expert MOS excels – delivering personalized content to create customers for life.

With 80 percent of companies expected to compete primarily based on customer experience this year, you don’t want to put these numbers to chance.

Leading with an “all-in-all-on” approach is a best practice that’s shown to deliver. More and more, we see our customers successfully leading with this this method, ensuring that their loan officers gain the benefits of proven best practices and intelligent automation, rather than an “opt-in” that might leave their adoption and engagement to chance. You can always decide if you want to allow your loan officers to opt out – some of our customers allow this, some do not – but it gives you a method by which to help manage and support their success. The faster you can ramp up your team to deploy these personalized communications by leading from the top, the faster you will achieve optimal results.

However, not only is it important to analyze the results, it’s critical to celebrate the wins. Several customers recognize MLOs who are getting the most out of the Total Expert MOS with awards – driving home the message that the MLOs who are leveraging the platform are the ones driving high production volume. Providing that extra push motivates loan officers to not only use the system – but trust it.

SUCCESS STORY: A Total Expert customer who utilized this approach encountered frustration from an MLO who had “not approved and rewritten” the email that was sent to his database.  However, the MLO called back the next day to apologize, stating he had received five purchase leads from the one email being sent out!

Start Small, Think Big

In order for any implementation to run smoothly, there must be champions within the organization focusing on the success of this new software solution.

Before you take the leap of faith to get an entire team on the system, start with a pilot group of five to ten MLOs. Make them the “champions” within the organization by providing them with specific use cases to help standardize processes. Then, when the rest of the team signs onto the system, they know who they can to turn to internally for questions so they can quickly reap the benefits of the latest solution.

Each loan officer will leverage the Total Expert MOS differently. Break down the key features first so your LOs feel comfortable with the core functionality. One idea would be to work in groups of five features, for example: data, auto-campaigns, social media, co-marketing and lead capture apps. Empower your LOs to master these five areas, so they can move forward with confidence and start using additional features at their own pace.

SUCCESS STORY: One Total Expert customer onboards and trains new LOs on how to use five critical, but bite-size features of Total Expert. They ask each LO to pick just one feature and incorporate it into their business immediately. As a result, LOs “get hooked” on that feature and see immediate results. Through ongoing training sessions, they ask them to again, choose one feature and incorporate it into their business. This grows their use of the Total Expert platform over time and excites them with quick wins, so they’ll continue to see value in the platform.

Conclusion: Level Up and Win

There will never be a shortage of industry disruptors, and organizations must continue to ensure they have best-in-class technology in place to set their loan officers up for success.

When the time comes to introduce a new solution to your team of MLOs to keep up with industry leaders, the process can be smoother than you may think. Total Expert is here to be your innovation partner, to evolve with you as the needs of consumers and your loan officers change and give you a competitive edge to outlast your competitors now – and in the future.

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Change is the one constant in financial services, but the way we respond to it separates the leaders from the pack. The newly signed Homebuyer Privacy Protection Act (HPPA)—taking effect in March 2026—is a shift in how lenders can access and use consumer credit data. However, while some may view this as another regulatory headache, the reality is far more encouraging: it’s an opportunity to raise the bar on trust, transparency, and customer experience.  It’s another validation of our “Customer for Life” strategy.

This isn’t about dodging restrictions. It’s about recognizing that the playbook for winning customers is evolving—and those who embrace that evolution will come out stronger.

What’s changing?

Under the HPPA, credit bureaus can no longer sell a consumer’s credit file unless the lender meets one of a few narrow conditions:

  • Originated the consumer's current mortgage
  • Service the consumer's current mortgage
  • Obtained clear, documented consent from the consumer
  • As a bank or credit union, maintain an active account for that consumer

There’s even a GAO study on the way, examining how trigger-lead solicitations via text messaging impact consumers—a clear sign regulators are watching the fine line between engagement and harassment.

For lenders who have long relied on trigger leads, this represents a fundamental shift. But for institutions that have invested in building relationships the right way, this is good news.

What this means for lenders

The HPPA shuts the door on spray-and-pray solicitation tactics. But it opens the door wider for lenders who want to compete on trust and relationship strength. Specifically, it creates new opportunities to:

  • Deepen existing customer relationships with proactive, personalized engagement.
  • Capture consent earlier in the journey, before borrowers get lost in a flood of noise.
  • Differentiate in a less crowded, more consumer-friendly marketplace where trust is a true competitive advantage.

The lenders who lean in here will win—not because they shouted the loudest, but because they earned the right to stay connected.

Why this isn’t just another regulatory headache

Consumers have been saying it for years: the barrage of calls, texts, and emails after a mortgage application is exhausting. Some borrowers receive 100+ solicitations within 24 hours. That doesn’t build confidence—it erodes it. And we know this is not how our TE customers run their business.

HPPA represents a rare alignment of regulators, consumer advocates, and lenders themselves. It clears away predatory noise, improves the homebuying experience, and rewards lenders who put relationships at the center of their strategy.

As our Founder & CEO Joe Welu often reminds us, “Trust is the currency of modern financial services.” This law is an accelerant for lenders who understand that principle.

How we're going to help you thrive in a post-HPPA world

We’re not sitting on the sidelines waiting to see how this plays out. Our platform was purpose-built to help lenders engage customers in a way that’s personal, compliant, and built to last. Here’s how we’re making sure you’re ready for March 2026:

  • Proactive guidance: Our mortgage and tech experts are already helping lenders adjust monitoring practices, so they stay compliant without losing momentum.
  • Expand Customer Intelligence: We’re finalizing new capabilities to drive increased awareness and enrichment of your relationships, including expanding CI to all three bureaus, and streamlining our credit improvement alert.
  • Investments in consent: Upgraded features coming soon to capture and respect consumer consent in clear, frictionless ways—including through our ecosystem partnerships.

This isn’t a band-aid or a reaction; it’s an evolution of how modern lenders build sustainable engagement to develop customers for life.

Bottom line: this isn’t a roadblock—it’s an opportunity

Every regulatory change comes with friction. But HPPA isn’t just about compliance—it’s about clarity. It’s about stripping away noise and giving lenders who prioritize relationships a stage to shine.

The lenders who thrive in this new environment won’t be the ones chasing trigger leads. They’ll be the ones investing in trusted, personalized engagement—from first touch through every financial milestone.

And that’s exactly what Total Expert was built to help you do: navigate the shifts, build lifelong trust, and continue winning customers for life.

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AI has surged from curious novelty to critical business driver faster than any other technology in the digital age. With AI capabilities evolving faster than most financial institutions (FIs) and marketing teams can train for, it’s easy to understand how leveraging AI tools and enterprise solutions effectively can become a frustrating experience for both leadership and marketing pros.

While every organization’s challenges are unique, one common thread is that most FIs lack a clearly defined strategy or framework for selecting, implementing, and using their AI solutions.

Here are three foundational elements to help marketing leaders accelerate AI-enabled customer engagement without losing control of authentic, on-brand customer experiences.

Focus on using AI to scale—not replace—your team

The AI revolution arrives with ironic timing for FIs: We’ve spent the last decade talking about how to bring back the human touch in a digital-first world. On the surface, it’s easy to think that AI will push us in the opposite direction—breeding more generic, cold, impersonal experiences.

But like other tech tools, the most immediate and significant value will come in using AI as a tool to scale your team’s capabilities. What does that look like in practice?

  • Automating or offloading the tedious and repetitive work your team does: Think about AI agents cold-calling for lead gen, doing time-consuming data analysis, or handling the orchestration of complicated, multi-touch, multi-channel, anything-but-linear customer journeys.
  • Unlocking deeper insights, faster: AI can dive into your customer data to find new kinds of intent signals in real time. Imagine identifying those key periods of transition or change in peoples’ lives—graduating, getting married, starting a family, changing careers, retiring—so your team can show up for customers at these critical moments.
  • Freeing up more time for human connections: At the simplest level, AI applied well will allow your team to do more with less—and that will give them more time to focus on where and how to provide that human touch and make those genuine one-to-one engagements. This is what we’ve been doing at Total Expert for more than a decade now through better analytics and smarter automation. AI just turbocharges everything.

Choose the right AI—and connect it to your core systems

Not even three years after ChatGPT opened this AI era, there are thousands of AI tools on the market—including hundreds of marketing-specific AI solutions. Don’t be fooled by the “they’re all the same under the hood” line—the packaging is critical to the usability and time-to-value with these tools, especially when it comes to delivering authentic experiences.

It’s really a classic Goldilocks problem: On one side of the spectrum, the big-name generalist AI platforms that claim to do everything produce generic experiences for your customers. They’re not built for the highly regulated, highly sensitive kinds of engagement and conversations that FIs have with their customers. Plus, it takes a lot of work—and time and money—to get them to work like you need them to.

On the other side of the spectrum are hyper-specialized AI apps built to do one very specific task right out of the box—but lacking the broader capabilities to connect with your core systems and orchestrate entire experiences. This kind of extremely focused functionality ends up creating maddening experiences for customers when they hit the limitations of the tools’ knowledge and capabilities. FIs need AI tools built with enterprise-grade, enterprise-wide capabilities—able to tie into your marketing system of record so they can see and orchestrate the full customer journey.

If you can solve that Goldilocks problem — finding an AI solution built for financial services and connecting it at the core of your CX — you can realize the full efficiencies and, more importantly, deliver a more genuine, helpful, brand-authentic experience.

Give your AI the inputs that set it up for success

Using GenAI to create content — copy, design, video, etc. — really can feel like magic. But the reality is that it’s inherently derivative. In other words, the outputs are only as good as the inputs — like the classic analytics adage: garbage in, garbage out.

If you want to maintain brand authenticity, create reliably compliant outputs, and deliver consistent experiences that feel seamless for your customers, you need to help the AI fully understands your brand, your engagement strategy, and your acute and big-picture objectives.

Best practices for prompt engineering is an article—or an entire book—in itself. But the point is, as incredible as AI is, it’s still a tool — and a tool requires a skilled, intentional user. Cultivating these skills also takes intention. Workers in any role can feel naturally hesitant to be open about their AI use and experimentation; they don’t want to risk looking lazy or replaceable. But to move forward effectively with AI, FIs need to build a culture that encourages that experimentation and sharing of new use cases and best practices.

AI as an engine for authenticity

There’s little doubt that AI will lead to a surge in impersonal, generic banking experiences. That’s not a condemnation of AI; it will be the result of FIs using generic AI tools and generic AI strategies.

That also means that genuine, personalized experiences will become even more differentiated in this incredibly competitive industry. The key is to focus on how to use AI to amplify what we’ve always strived to do in this industry: make real connections and build authentic relationships based on trust.

By focusing on these three principles — using AI to help your team focus on scaling human connections, choosing the right tool and integrating it deeply, and giving your AI the best possible inputs — you’re building a strategy that makes AI an engine for authenticity. The reward isn't just increased efficiency; it's the ability to deliver authentic, brand-consistent experiences at a scale never before possible.

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[Lykken on Lending podcast] Supercharging Mortgage Lending with AI

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From incubating leads and mining databases to nurturing post-close relationships, Joe shares how voice AI is giving loan officers “superpowers” that help scale productivity, improve retention, and focus on delivering the high-value advice consumers need most. With compliance guardrails built in and multiple AI agents on the horizon, this episode offers an inside look at the future of mortgage lending and why early adopters of AI will hold a major competitive edge.

Joe also explains why the human element remains central to homeownership, and how AI is designed not to replace loan officers, but to free them up for more meaningful conversations that strengthen customer trust and drive long-term loyalty.

Catch the conversation to hear how AI is revolutionizing lending and why Joe believes those who embrace it will be tomorrow’s market leaders.

Supercharging Mortgage Lending with AI

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