Lending

Scaling Success: Why Thinking Small Is Holding Mortgage Lenders Back

5 mins read
May 28, 2025
By
Mike Waterston

There’s a relentless urgency within mortgage lending. The pressure to close deals, meet quarterly targets, and adapt to fluctuating rates naturally pushes lenders to prioritize the here and now. But this focus on short-term wins too often creates—and then exacerbates—flawed approaches that ultimately hinder longer-term, bigger-picture success: siloed teams and efforts, reactive engagement, and lagging tech adoption.

By shifting their perspective toward an enterprise-level strategy that aligns teams and technologies across sales, marketing, and operations, lenders can break out of the perpetual loop of urgently chasing immediate opportunities and capture the larger and more sustainable value of building long-term strategies centered on winning customers’ lifetime loyalty.

The small-scale thinking trap

What does small-scale thinking look like for lenders in practice? Here are a few of the symptoms:

  • Siloed teams and technologies: With every team chasing its own urgent priorities, efforts can’t be aligned and optimized. Moreover, marketing, sales, and operations each work with their own tech tools and off their own source of data truth. Loan officers (LOs) aren’t capitalizing on marketing campaigns, and marketing teams can’t see LO communications with customers, so they target the wrong audience with the wrong message. No one has a centralized, confident view of the entire customer journey.
  • Reactive approaches to customer engagement: LOs looking for the quickest wins will end up chasing “hot leads”—at high cost and low conversion rates—instead of nurturing a customer-for-life strategy. At an organizational level, this creates a problematic elastic staffing model. LOs are hired and let go in response to market fluctuations rather than building a solid team working to build long-term customer relationships.
  • Lagging tech adoption: When every team and individual contributor is focused on this quarter, this month, or this week, there’s no time (and no organizational appetite) for making broad process changes—or implementing tech tools to enhance operations. The “pain of change” always looks scarier than the “pain of same.” Ironically, by failing to make long-term investments in technologies that can streamline processes and give LOs better customer insights, LOs are limited in what intelligence they have to act on today.

These common pitfalls converge in many lending organizations to drag down operational efficiency, create inconsistent customer experiences, and ultimately leave teams lacking the robust and reliable information they need to pursue their best and most profitable opportunities.

Creating an enterprise-level advantage

What does broader thinking look like? A true enterprise-level strategy starts by breaking down the silos that exist across teams and technologies, giving lenders the foundation of complete, centralized customer data that powers several unique advantages.

  • Cohesive customer experiences: Delivering consistent messaging and seamless experiences across all channels and touchpoints. Using that centralized source of customer truth to make the customer feel seen, known, and understood by delivering hyper-personalized, hyper-relevant engagements—from better marketing campaigns to right-timed outreach from LOs.
  • Data-driven decision making: Centralized customer profiles fuel better analytics, giving lenders deeper and more accurate insights into customer behavior, market trends, and operational performance. This data can then guide sales and marketing strategies, more precisely identify immediate intent signals, and more effectively engage customers to build long-term relationships.
  • Operational efficiency: A centralized customer data platform automates many of the manual tasks that LOs do every day and gives marketing teams smart automation for campaign workflows. This allows your people to do more in less time, driving productivity, reducing operational costs, and freeing up their time for the more strategic work of a customer-for-life strategy.

Technology as the foundation and catalyst

Executing an enterprise-level strategy demands fundamental process changes and relies on your people’s buy-in. But technology is both the foundational step in creating this organization-wide alignment and the catalyst in getting all teams working toward customer-for-life principles.

To break down silos, lenders need to implement a robust customer intelligence platform that makes it fast and reliable to integrate all customer data streams into a single, central hub. But that customer intelligence platform should not be just a static data warehouse. Lenders need platforms with built-in tools for acting on that centralized customer data. That means purpose-built capabilities for automating marketing campaigns, lead-nurturing journeys, and giving LOs prioritized dashboards for follow-up engagement. Best-in-class platforms go one step further, providing integrated analytics dashboards that highlight real-time performance indicators, surface high-value customer intelligence insights, and help lenders find that balance between nurturing long-term loyalty and capturing today’s best opportunities.

But how do you get buy-in to make this change?

The urgency of today makes it difficult for organizations to overcome the inertia of the status quo, and makes individual contributors resistant to change. LOs often feel overwhelmed by anything that takes their focus away from pursuing their best leads today. Here are three strategies that leading lenders have used to overcome this resistance:

  • Make it their idea: Engage loan officers in examining flawed processes and evaluating new technologies. Giving them this frontline role in change management gives them an empowering sense of leadership. It also helps ensure that the technologies you implement will fully meet the needs of your power users.
  • Show them how their jobs will get easier: Make sure LOs—and all stakeholders—see how implementing a more innovative customer intelligence platform will give them specific advantages—from enhancing day-to-day productivity, to helping them prioritize their best leads, to uncovering new markets and opportunities.
  • Ensure your vendor can provide training and support: Most tech deployments fail to reach promised value because users don’t understand how to get the most out of the tools. That’s because no technology is plug-and-play, no matter how user-friendly it appears. Your vendor partner should be able to provide on-demand training to onboard your teams, as well as ongoing support to train new staff and coach users on features and functionalities.

Let’s be blunt: The mortgage industry is brutally competitive. Every lender needs to make sure they’re delivering results in the short term—or there will be no long term. But over-rotating on immediate opportunities leads lenders into problematic patterns of reactive, disjointed customer engagement—inefficient patterns at best, and likely to fall well short of rising consumer expectations for seamless, personalized experiences.

Investing the time and effort to align your teams and target long-term customer loyalty is the only way to build a sustainable footing to survive market fluctuations and thrive when opportunities arise. And that enterprise-level strategy demands a foundational customer intelligence platform that can bring together all your customer data, give your teams a central source of truth to orchestrate efficient efforts and consistent customer experiences, and surface the actionable intelligence that guides a data-driven approach to winning customers for life.

Resources

Related posts

Lending

Navigating the HPPA Shift: Why It’s a Win for Lenders Who Put Customers First

mins read
Read more

Change is the one constant in financial services, but the way we respond to it separates the leaders from the pack. The newly signed Homebuyer Privacy Protection Act (HPPA)—taking effect in March 2026—is a shift in how lenders can access and use consumer credit data. However, while some may view this as another regulatory headache, the reality is far more encouraging: it’s an opportunity to raise the bar on trust, transparency, and customer experience.  It’s another validation of our “Customer for Life” strategy.

This isn’t about dodging restrictions. It’s about recognizing that the playbook for winning customers is evolving—and those who embrace that evolution will come out stronger.

What’s changing?

Under the HPPA, credit bureaus can no longer sell a consumer’s credit file unless the lender meets one of a few narrow conditions:

  • Originated the consumer's current mortgage
  • Service the consumer's current mortgage
  • Obtained clear, documented consent from the consumer
  • As a bank or credit union, maintain an active account for that consumer

There’s even a GAO study on the way, examining how trigger-lead solicitations via text messaging impact consumers—a clear sign regulators are watching the fine line between engagement and harassment.

For lenders who have long relied on trigger leads, this represents a fundamental shift. But for institutions that have invested in building relationships the right way, this is good news.

What this means for lenders

The HPPA shuts the door on spray-and-pray solicitation tactics. But it opens the door wider for lenders who want to compete on trust and relationship strength. Specifically, it creates new opportunities to:

  • Deepen existing customer relationships with proactive, personalized engagement.
  • Capture consent earlier in the journey, before borrowers get lost in a flood of noise.
  • Differentiate in a less crowded, more consumer-friendly marketplace where trust is a true competitive advantage.

The lenders who lean in here will win—not because they shouted the loudest, but because they earned the right to stay connected.

Why this isn’t just another regulatory headache

Consumers have been saying it for years: the barrage of calls, texts, and emails after a mortgage application is exhausting. Some borrowers receive 100+ solicitations within 24 hours. That doesn’t build confidence—it erodes it. And we know this is not how our TE customers run their business.

HPPA represents a rare alignment of regulators, consumer advocates, and lenders themselves. It clears away predatory noise, improves the homebuying experience, and rewards lenders who put relationships at the center of their strategy.

As our Founder & CEO Joe Welu often reminds us, “Trust is the currency of modern financial services.” This law is an accelerant for lenders who understand that principle.

How we're going to help you thrive in a post-HPPA world

We’re not sitting on the sidelines waiting to see how this plays out. Our platform was purpose-built to help lenders engage customers in a way that’s personal, compliant, and built to last. Here’s how we’re making sure you’re ready for March 2026:

  • Proactive guidance: Our mortgage and tech experts are already helping lenders adjust monitoring practices, so they stay compliant without losing momentum.
  • Expand Customer Intelligence: We’re finalizing new capabilities to drive increased awareness and enrichment of your relationships, including expanding CI to all three bureaus, and streamlining our credit improvement alert.
  • Investments in consent: Upgraded features coming soon to capture and respect consumer consent in clear, frictionless ways—including through our ecosystem partnerships.

This isn’t a band-aid or a reaction; it’s an evolution of how modern lenders build sustainable engagement to develop customers for life.

Bottom line: this isn’t a roadblock—it’s an opportunity

Every regulatory change comes with friction. But HPPA isn’t just about compliance—it’s about clarity. It’s about stripping away noise and giving lenders who prioritize relationships a stage to shine.

The lenders who thrive in this new environment won’t be the ones chasing trigger leads. They’ll be the ones investing in trusted, personalized engagement—from first touch through every financial milestone.

And that’s exactly what Total Expert was built to help you do: navigate the shifts, build lifelong trust, and continue winning customers for life.

AI

Authenticity at Scale: Using AI to Deliver Genuine Customer Experiences

mins read
Read more

AI has surged from curious novelty to critical business driver faster than any other technology in the digital age. With AI capabilities evolving faster than most financial institutions (FIs) and marketing teams can train for, it’s easy to understand how leveraging AI tools and enterprise solutions effectively can become a frustrating experience for both leadership and marketing pros.

While every organization’s challenges are unique, one common thread is that most FIs lack a clearly defined strategy or framework for selecting, implementing, and using their AI solutions.

Here are three foundational elements to help marketing leaders accelerate AI-enabled customer engagement without losing control of authentic, on-brand customer experiences.

Focus on using AI to scale—not replace—your team

The AI revolution arrives with ironic timing for FIs: We’ve spent the last decade talking about how to bring back the human touch in a digital-first world. On the surface, it’s easy to think that AI will push us in the opposite direction—breeding more generic, cold, impersonal experiences.

But like other tech tools, the most immediate and significant value will come in using AI as a tool to scale your team’s capabilities. What does that look like in practice?

  • Automating or offloading the tedious and repetitive work your team does: Think about AI agents cold-calling for lead gen, doing time-consuming data analysis, or handling the orchestration of complicated, multi-touch, multi-channel, anything-but-linear customer journeys.
  • Unlocking deeper insights, faster: AI can dive into your customer data to find new kinds of intent signals in real time. Imagine identifying those key periods of transition or change in peoples’ lives—graduating, getting married, starting a family, changing careers, retiring—so your team can show up for customers at these critical moments.
  • Freeing up more time for human connections: At the simplest level, AI applied well will allow your team to do more with less—and that will give them more time to focus on where and how to provide that human touch and make those genuine one-to-one engagements. This is what we’ve been doing at Total Expert for more than a decade now through better analytics and smarter automation. AI just turbocharges everything.

Choose the right AI—and connect it to your core systems

Not even three years after ChatGPT opened this AI era, there are thousands of AI tools on the market—including hundreds of marketing-specific AI solutions. Don’t be fooled by the “they’re all the same under the hood” line—the packaging is critical to the usability and time-to-value with these tools, especially when it comes to delivering authentic experiences.

It’s really a classic Goldilocks problem: On one side of the spectrum, the big-name generalist AI platforms that claim to do everything produce generic experiences for your customers. They’re not built for the highly regulated, highly sensitive kinds of engagement and conversations that FIs have with their customers. Plus, it takes a lot of work—and time and money—to get them to work like you need them to.

On the other side of the spectrum are hyper-specialized AI apps built to do one very specific task right out of the box—but lacking the broader capabilities to connect with your core systems and orchestrate entire experiences. This kind of extremely focused functionality ends up creating maddening experiences for customers when they hit the limitations of the tools’ knowledge and capabilities. FIs need AI tools built with enterprise-grade, enterprise-wide capabilities—able to tie into your marketing system of record so they can see and orchestrate the full customer journey.

If you can solve that Goldilocks problem — finding an AI solution built for financial services and connecting it at the core of your CX — you can realize the full efficiencies and, more importantly, deliver a more genuine, helpful, brand-authentic experience.

Give your AI the inputs that set it up for success

Using GenAI to create content — copy, design, video, etc. — really can feel like magic. But the reality is that it’s inherently derivative. In other words, the outputs are only as good as the inputs — like the classic analytics adage: garbage in, garbage out.

If you want to maintain brand authenticity, create reliably compliant outputs, and deliver consistent experiences that feel seamless for your customers, you need to help the AI fully understands your brand, your engagement strategy, and your acute and big-picture objectives.

Best practices for prompt engineering is an article—or an entire book—in itself. But the point is, as incredible as AI is, it’s still a tool — and a tool requires a skilled, intentional user. Cultivating these skills also takes intention. Workers in any role can feel naturally hesitant to be open about their AI use and experimentation; they don’t want to risk looking lazy or replaceable. But to move forward effectively with AI, FIs need to build a culture that encourages that experimentation and sharing of new use cases and best practices.

AI as an engine for authenticity

There’s little doubt that AI will lead to a surge in impersonal, generic banking experiences. That’s not a condemnation of AI; it will be the result of FIs using generic AI tools and generic AI strategies.

That also means that genuine, personalized experiences will become even more differentiated in this incredibly competitive industry. The key is to focus on how to use AI to amplify what we’ve always strived to do in this industry: make real connections and build authentic relationships based on trust.

By focusing on these three principles — using AI to help your team focus on scaling human connections, choosing the right tool and integrating it deeply, and giving your AI the best possible inputs — you’re building a strategy that makes AI an engine for authenticity. The reward isn't just increased efficiency; it's the ability to deliver authentic, brand-consistent experiences at a scale never before possible.

AI

[Lykken on Lending podcast] Supercharging Mortgage Lending with AI

mins read
Read more

The mortgage industry is in the midst of a historic transformation—and artificial intelligence is leading the way. Our Founder & CEO, Joe Welu, joined David Lykken for an episode of the Lykken on Lending podcast to discuss how Total Expert’s AI solutions will reshape the customer journey for lenders.

From incubating leads and mining databases to nurturing post-close relationships, Joe shares how voice AI is giving loan officers “superpowers” that help scale productivity, improve retention, and focus on delivering the high-value advice consumers need most. With compliance guardrails built in and multiple AI agents on the horizon, this episode offers an inside look at the future of mortgage lending and why early adopters of AI will hold a major competitive edge.

Joe also explains why the human element remains central to homeownership, and how AI is designed not to replace loan officers, but to free them up for more meaningful conversations that strengthen customer trust and drive long-term loyalty.

Catch the conversation to hear how AI is revolutionizing lending and why Joe believes those who embrace it will be tomorrow’s market leaders.

Supercharging Mortgage Lending with AI

See Total Expert
in action

Sign up
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Create sustainable growth and increase loyalty with a customer engagement platform that’s purpose-built for financial institutions.
Schedule a demo