Technology

Digital Transformation: Laying the Groundwork for Modern Marketing Success Part 2

5 mins read
July 10, 2019
By
Total Expert

Financial  services organizations  are racing  to modernize the customer or member journey to meet evolving consumer  expectations. They are also working to give their relationship managers the technology to compete in a new era of marketing.  

Implementing the right technology solutions to power digital transformation is a critical decision that will have a lasting impact on your lifetime profits and growth.

Although relationship managers should be deeply familiar with their chosen CRM solution, trusting a CRM alone for sales and marketing leaves you vulnerable to critical gaps that can derail customer engagement and relationships. A modern MOS (we’ve detailed the critical components required for a future-facing Marketing Operating System (MOS) here) improves business relationships with a focus on one-to-one engagement that not only streamlines the sales and marketing process but also humanizes it, creating customer relationships that last a lifetime.

Before you can enhance the customer or member experience to grow lasting connections, you must lay the groundwork for modern marketing success across four crucial steps.

Below we detail step two in the process:

Step Two: Gathering Key Input from Stakeholders

Although technology exists to make life easier for everyone in your organization – from relationship managers to marketing admins to executive leadership – adopting new technology solutions isn’t always viewed as a positive measure.  

It could be that previous technologies, instead of driving productivity, created inefficiencies and failed to connect sales and marketing.

No one wants overly complex systems, added distractions, siloed teams or needless processes. So before adding any new technology solution to your tech stack, it’s critical to gather insight from these key stakeholders.  

Executive Leaders

Financial services leaders have been challenged with embracing the disruption surrounding digital transformation as they seek new technology to support the demands of modern marketing.  

The objective? Empower relationship managers and marketers with the tools to better understand their customers or members so they can drive lifetime value and boost technology ROI.

As a key leader guiding innovation strategy, be ready to answer the following questions:

  • What do your customers or members expect, and do you have a clear plan to exceed those expectations?
  • Currently, do you have the capabilities to drive the full value of your customer experience?
  • Where are the weakest areas across your customer journey?

Relationship Managers

As the face of your financial brand, relationship managers have unique insight into customer or member expectations. Take time to collect feedback on how your current technology performs and how it might be improved.  

Identify popular tools.

Even if, as a leader, you’re convinced you have found a silver-bullet solution, you still need buy-in from your relationship managers, who can derail your entire digital transformation initiative if they refuse to adopt whatever solution you bring to them.  

Remember – there’s no innovation without adoption.  

Working with a familiar (albeit imperfect) solution is less disruptive than being forced to adopt brand-new technology. So, empathize with the challenges, needs and even preferences of your relationship managers. Be transparent about key differences in whatever solution you’re considering and take feedback from relationship managers to heart – what seem like trivial features to you may be critical to them.

Gauge manual work.

According to relationship managers, too much time is spent on tasks that could be automated, with 30 percent of relationship managers spending an hour or more on manual tasks every day.

Relationship managers should highlight areas of excessive manual work to see what can be automated and scaled. By removing manual tasks, financial brands can support faster processes, reduce human error and empower relationship managers with more time.  

Consider the nature of your data access.

Your relationship managers are using everything at their disposal to deepen the customer or member relationship; they can’t afford disjointed technology processes.

From cross-channel engagement to compliance reporting to data permissions, your relationship managers need seamless access to data insights to support elevated experiences.

Ask relationship managers for honest feedback about how well technology is putting customer data at their fingertips to drive human connections.  

Marketing Leaders

As executive leaders and relationship managers race to connect with customers or members, marketing leaders employ technology to reduce friction for customer-facing teams.

Financial brands must understand the impact a new technology solution will have on their marketing teams and their job responsibilities. You should discuss, in detail, these high-impact areas to inform all technology decisions:

  • Integration – Does your current technology stack build or break silos?
  • Organization – Are you currently centralized across sales and marketing?
  • Simplification – Does your tech stack support the daily tasks of your relationship managers?
  • Risk and compliance – When was your last audit and how did it go?
  • Flexibility – How easily will your technology adapt to industry changes?

Conclusion 

Selecting the right Marketing Operating System (MOS) requires gathering clear input from stakeholders on how technology supports top-down results for your financial brand.  

Once you’ve collected feedback, you can take the next step – building a business case – that directs the action toward empowering executive leaders, relationship managers and marketing teams to do their best work – today and tomorrow.

Resources

Related posts

Lending

Navigating the HPPA Shift: Why It’s a Win for Lenders Who Put Customers First

mins read
Read more

Change is the one constant in financial services, but the way we respond to it separates the leaders from the pack. The newly signed Homebuyer Privacy Protection Act (HPPA)—taking effect in March 2026—is a shift in how lenders can access and use consumer credit data. However, while some may view this as another regulatory headache, the reality is far more encouraging: it’s an opportunity to raise the bar on trust, transparency, and customer experience.  It’s another validation of our “Customer for Life” strategy.

This isn’t about dodging restrictions. It’s about recognizing that the playbook for winning customers is evolving—and those who embrace that evolution will come out stronger.

What’s changing?

Under the HPPA, credit bureaus can no longer sell a consumer’s credit file unless the lender meets one of a few narrow conditions:

  • Originated the consumer's current mortgage
  • Service the consumer's current mortgage
  • Obtained clear, documented consent from the consumer
  • As a bank or credit union, maintain an active account for that consumer

There’s even a GAO study on the way, examining how trigger-lead solicitations via text messaging impact consumers—a clear sign regulators are watching the fine line between engagement and harassment.

For lenders who have long relied on trigger leads, this represents a fundamental shift. But for institutions that have invested in building relationships the right way, this is good news.

What this means for lenders

The HPPA shuts the door on spray-and-pray solicitation tactics. But it opens the door wider for lenders who want to compete on trust and relationship strength. Specifically, it creates new opportunities to:

  • Deepen existing customer relationships with proactive, personalized engagement.
  • Capture consent earlier in the journey, before borrowers get lost in a flood of noise.
  • Differentiate in a less crowded, more consumer-friendly marketplace where trust is a true competitive advantage.

The lenders who lean in here will win—not because they shouted the loudest, but because they earned the right to stay connected.

Why this isn’t just another regulatory headache

Consumers have been saying it for years: the barrage of calls, texts, and emails after a mortgage application is exhausting. Some borrowers receive 100+ solicitations within 24 hours. That doesn’t build confidence—it erodes it. And we know this is not how our TE customers run their business.

HPPA represents a rare alignment of regulators, consumer advocates, and lenders themselves. It clears away predatory noise, improves the homebuying experience, and rewards lenders who put relationships at the center of their strategy.

As our Founder & CEO Joe Welu often reminds us, “Trust is the currency of modern financial services.” This law is an accelerant for lenders who understand that principle.

How we're going to help you thrive in a post-HPPA world

We’re not sitting on the sidelines waiting to see how this plays out. Our platform was purpose-built to help lenders engage customers in a way that’s personal, compliant, and built to last. Here’s how we’re making sure you’re ready for March 2026:

  • Proactive guidance: Our mortgage and tech experts are already helping lenders adjust monitoring practices, so they stay compliant without losing momentum.
  • Expand Customer Intelligence: We’re finalizing new capabilities to drive increased awareness and enrichment of your relationships, including expanding CI to all three bureaus, and streamlining our credit improvement alert.
  • Investments in consent: Upgraded features coming soon to capture and respect consumer consent in clear, frictionless ways—including through our ecosystem partnerships.

This isn’t a band-aid or a reaction; it’s an evolution of how modern lenders build sustainable engagement to develop customers for life.

Bottom line: this isn’t a roadblock—it’s an opportunity

Every regulatory change comes with friction. But HPPA isn’t just about compliance—it’s about clarity. It’s about stripping away noise and giving lenders who prioritize relationships a stage to shine.

The lenders who thrive in this new environment won’t be the ones chasing trigger leads. They’ll be the ones investing in trusted, personalized engagement—from first touch through every financial milestone.

And that’s exactly what Total Expert was built to help you do: navigate the shifts, build lifelong trust, and continue winning customers for life.

AI

Authenticity at Scale: Using AI to Deliver Genuine Customer Experiences

mins read
Read more

AI has surged from curious novelty to critical business driver faster than any other technology in the digital age. With AI capabilities evolving faster than most financial institutions (FIs) and marketing teams can train for, it’s easy to understand how leveraging AI tools and enterprise solutions effectively can become a frustrating experience for both leadership and marketing pros.

While every organization’s challenges are unique, one common thread is that most FIs lack a clearly defined strategy or framework for selecting, implementing, and using their AI solutions.

Here are three foundational elements to help marketing leaders accelerate AI-enabled customer engagement without losing control of authentic, on-brand customer experiences.

Focus on using AI to scale—not replace—your team

The AI revolution arrives with ironic timing for FIs: We’ve spent the last decade talking about how to bring back the human touch in a digital-first world. On the surface, it’s easy to think that AI will push us in the opposite direction—breeding more generic, cold, impersonal experiences.

But like other tech tools, the most immediate and significant value will come in using AI as a tool to scale your team’s capabilities. What does that look like in practice?

  • Automating or offloading the tedious and repetitive work your team does: Think about AI agents cold-calling for lead gen, doing time-consuming data analysis, or handling the orchestration of complicated, multi-touch, multi-channel, anything-but-linear customer journeys.
  • Unlocking deeper insights, faster: AI can dive into your customer data to find new kinds of intent signals in real time. Imagine identifying those key periods of transition or change in peoples’ lives—graduating, getting married, starting a family, changing careers, retiring—so your team can show up for customers at these critical moments.
  • Freeing up more time for human connections: At the simplest level, AI applied well will allow your team to do more with less—and that will give them more time to focus on where and how to provide that human touch and make those genuine one-to-one engagements. This is what we’ve been doing at Total Expert for more than a decade now through better analytics and smarter automation. AI just turbocharges everything.

Choose the right AI—and connect it to your core systems

Not even three years after ChatGPT opened this AI era, there are thousands of AI tools on the market—including hundreds of marketing-specific AI solutions. Don’t be fooled by the “they’re all the same under the hood” line—the packaging is critical to the usability and time-to-value with these tools, especially when it comes to delivering authentic experiences.

It’s really a classic Goldilocks problem: On one side of the spectrum, the big-name generalist AI platforms that claim to do everything produce generic experiences for your customers. They’re not built for the highly regulated, highly sensitive kinds of engagement and conversations that FIs have with their customers. Plus, it takes a lot of work—and time and money—to get them to work like you need them to.

On the other side of the spectrum are hyper-specialized AI apps built to do one very specific task right out of the box—but lacking the broader capabilities to connect with your core systems and orchestrate entire experiences. This kind of extremely focused functionality ends up creating maddening experiences for customers when they hit the limitations of the tools’ knowledge and capabilities. FIs need AI tools built with enterprise-grade, enterprise-wide capabilities—able to tie into your marketing system of record so they can see and orchestrate the full customer journey.

If you can solve that Goldilocks problem — finding an AI solution built for financial services and connecting it at the core of your CX — you can realize the full efficiencies and, more importantly, deliver a more genuine, helpful, brand-authentic experience.

Give your AI the inputs that set it up for success

Using GenAI to create content — copy, design, video, etc. — really can feel like magic. But the reality is that it’s inherently derivative. In other words, the outputs are only as good as the inputs — like the classic analytics adage: garbage in, garbage out.

If you want to maintain brand authenticity, create reliably compliant outputs, and deliver consistent experiences that feel seamless for your customers, you need to help the AI fully understands your brand, your engagement strategy, and your acute and big-picture objectives.

Best practices for prompt engineering is an article—or an entire book—in itself. But the point is, as incredible as AI is, it’s still a tool — and a tool requires a skilled, intentional user. Cultivating these skills also takes intention. Workers in any role can feel naturally hesitant to be open about their AI use and experimentation; they don’t want to risk looking lazy or replaceable. But to move forward effectively with AI, FIs need to build a culture that encourages that experimentation and sharing of new use cases and best practices.

AI as an engine for authenticity

There’s little doubt that AI will lead to a surge in impersonal, generic banking experiences. That’s not a condemnation of AI; it will be the result of FIs using generic AI tools and generic AI strategies.

That also means that genuine, personalized experiences will become even more differentiated in this incredibly competitive industry. The key is to focus on how to use AI to amplify what we’ve always strived to do in this industry: make real connections and build authentic relationships based on trust.

By focusing on these three principles — using AI to help your team focus on scaling human connections, choosing the right tool and integrating it deeply, and giving your AI the best possible inputs — you’re building a strategy that makes AI an engine for authenticity. The reward isn't just increased efficiency; it's the ability to deliver authentic, brand-consistent experiences at a scale never before possible.

AI

[Lykken on Lending podcast] Supercharging Mortgage Lending with AI

mins read
Read more

The mortgage industry is in the midst of a historic transformation—and artificial intelligence is leading the way. Our Founder & CEO, Joe Welu, joined David Lykken for an episode of the Lykken on Lending podcast to discuss how Total Expert’s AI solutions will reshape the customer journey for lenders.

From incubating leads and mining databases to nurturing post-close relationships, Joe shares how voice AI is giving loan officers “superpowers” that help scale productivity, improve retention, and focus on delivering the high-value advice consumers need most. With compliance guardrails built in and multiple AI agents on the horizon, this episode offers an inside look at the future of mortgage lending and why early adopters of AI will hold a major competitive edge.

Joe also explains why the human element remains central to homeownership, and how AI is designed not to replace loan officers, but to free them up for more meaningful conversations that strengthen customer trust and drive long-term loyalty.

Catch the conversation to hear how AI is revolutionizing lending and why Joe believes those who embrace it will be tomorrow’s market leaders.

Supercharging Mortgage Lending with AI

See Total Expert
in action

Sign up
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Create sustainable growth and increase loyalty with a customer engagement platform that’s purpose-built for financial institutions.
Schedule a demo