Lending

Banks and Lenders: How Do You Humanize Complex Financial Transactions?

5 mins read
December 19, 2018
By
Total Expert

Over the past month, the Total Expert team has been on the road hosting Accelerate 2019 in San Francisco, Chicago, Dallas, Charlotte and Boston. We have heard from industry leaders in banking, mortgage lending and technology about the state of the industry and what it will take to “accelerate into 2019.”

In order to humanize complex financial transactions and create customers for life, it’s critical for banks and lenders to leverage their data and technology to deliver relevant, personalized content.  

Leverage Your Data to Create Customers for Life

Banks and mortgage lenders sit on mountains of customer data – but it’s often segmented and siloed in different departments and Customer Relationship Management (CRM) solutions, making it incredibly hard, if not impossible to use.

Your database should be your customer-base. You treat customers different than you treat data. Ninety percent of the lifetime value of a customer happens after their first transaction – making it critical to cultivate customer relationships beyond the initial transaction.

Adapt your marketing efforts and customer experience to meet the needs of the individual consumer. One size does not fit all. You can’t talk to an empty nester the same way you’d talk to a millennial. To be hyper-relevant in your marketing, it’s critical to get a handle on your data.

But, to be clear – understanding your customer and how to engage them means nothing if you don’t have relevant content to actually deliver to them.

The Power of Personalization to Build Customers for Life

Trey Rigdon, director of digital experience at Movement Mortgage put it perfectly: “If data is king, content is queen.” But it’s not enough to just create and deliver great content, you need to hyper-personalize, delivering the right message at the right time via the right channel to the right person.

Every experience a customer has with your organization either increases or decreases the trust they have in your organization. Personalization across all stages of the customer journey is critical to building trust. According to eConsultancy, 93 percent of companies have more success in converting prospects into customers when they personalize their marketing.

Personalization begins with rich data and a 360-degree view of the customer, allowing your organization to make decisions around customer signals and distribute content across audiences and channels in real time.

When Target finds out you’re having baby, they market to you as such (even sending a baby onesie!). Consumers expect you to know them and speak to them as such. There can be a huge economic payoff from personalization, including a 30-40 percent lift in sales, a 10-30 percent reduction in customer churn and a two-three time lift in customer engagement.

There is power in speaking to someone face to face. You can’t replicate it through technology, but you can augment it. Sue Woodard, chief customer officer at Total Expert says, “Technology won’t replace the salesperson, but the salesperson who isn’t using technology will replace the one who isn’t.”

It’s critical to leverage your brand nationally and allow salespeople to personalize it locally. Being able to customize their message and look and feel of their personal brand is very important to salespeople. Local messaging is different in Chicago versus Boston versus Kentucky – and it’s important to empower salespeople to deliver the message that will resonate with their local community.

Kristen Brabants, vice president of retail marketing at loanDepot said, “Corporate brand is critical, but local brand is everything.”

How Would Maximum Adoption of Tech Change Your Business?

In recent years, technology solutions have surrendered to the fact that the technology Swiss army knife (one solution that does everything) doesn’t exist. Instead, Total Expert and our technology partners are focused on being the best at our area of expertise and integrating with other focused, best-of-breed solutions.

And – beyond that, at Total Expert, we believe strongly that your tech stack should deliver measurable ROI to your organization. So many in the industry have invested in technology and not been able to prove if that investment moved the needle for their organization. This isn’t an option anymore.

“Salespeople need to get smart about technology. You can’t put your head in the sand and decide not to use a certain tool – because if you’re not, your competitor will,” said Jen Morris, senior vice president of marketing at Guaranteed Rate.

Organizations that leverage technology to elevate the role of the salesperson to be a trusted advisor will be successful.

But having the best tech means nothing if your salespeople aren’t using it. As Colin Treend of Cardinal Financial said, “What would your business look like if we had maximum adoption of the tools and solutions you’re providing to your salespeople? How would that impact your bottom line?”

We believe that banks and lenders who focus on removing friction from complex financial transactions – and making financial transactions personal again – will win in 2019 and beyond.

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If you’re thinking about borrower retention, refinance waves, or how to compete in a market where speed and personalization matter more than ever, this is a conversation you won’t want to miss. Dan and David explored how data intelligence, automation, and AI are converging to create a new growth engine for lenders that's built not on isolated transactions, but on the consistent engagement that deepens relationships and earns customers for life.

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In today’s mortgage market, every lead matters more than ever. Acquisition costs are up, margins are tight, and borrower expectations are shifting. So, lenders who don’t prioritize follow-up, still rely on disconnected systems, and don’t have complete visibility of their pipeline will continue to watch high-quality opportunities slip away.

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Speed-to-lead is a competitive advantage

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Loan officers are spread thin

Most loan officers juggle dozens of active conversations across emails, texts, and phone. But when lead data lives somewhere else (like a spreadsheet or notepad), things fall through the cracks. Lead Management brings leads directly into the Total Expert contact record, giving loan officers a clear, prioritized view of who to engage and when. Coupled with our integrated marketing automation capabilities, loan officers can connect with new leads and opportunities faster and with more personalized messaging.

Marketing and sales need to work as one

Marketing teams generate demand, but without visibility into what happens next, optimization stalls. Lead Management closes the loop by connecting lead sources, engagement activity, and outcomes, so marketing and sales operate from a shared system of record.

Manual processes kill pipeline velocity

Spreadsheets, inbox triage, and one-off workflows don’t scale. Lead Management replaces manual steps with rule-based routing, standardized lead stages, and automated engagement to help lenders move faster without sacrificing consistency or compliance.

A contact-first approach to lead management

Unlike off-the-shelf tools and horizontal CRMs, Lead Management is contact-centric by design. Leads live within the contact record, not in a disconnected pipeline. That means every email, text, or phone conversation is tied together in one place with a full engagement history.

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Unified lead intake

Lenders can input leads manually or in bulk from multiple sources, with built-in contact matching and deduplication to keep records clean and accurate.

Intelligent, rule-based routing

Leads are automatically assigned based on your chosen routing policies, such as round robin, fallback rules, or source-based logic. This ensures that every lead is connected with the right loan officer at the right time.

Standardized lead stages & tracking

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Automated engagement with Journeys

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Assignment queues & visibility

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Source & referral attribution

Understand where your best leads come from. Lead Management captures source and “referred-by” data, helping lenders optimize spend, strengthen partnerships, and double down on what works.

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The problem isn’t always a lack of leads. It’s lacking a system to effectively engage and nurture the leads you have.

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The result is fewer missed opportunities, faster response times, and more productive selling time.

Deliver proactive engagement at scale

For sales leaders and operations teams, Lead Management delivers control without complexity.

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  • A scalable foundation that grows with volume changes

By unifying routing, engagement, and reporting on a single platform, lenders can scale efficiently without adding redundant tools or increasing overhead.

From first lead to customer for life

Every lead is so much more than a transaction. They’re a chance to build a long-term relationship that grows your business and builds your brand. When lead routing and reporting is disconnected from engagement, those opportunities slip through cracks you can't even see.

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Perhaps the most compelling part of the conversation came from the real success stories shared. Mike explained how early pilots showed real results within weeks, transforming difficult-to-convert leads into appointments that a loan officer could close, without manually dialing dozens of times. Jessica also highlighted how being freed from low-value tasks allowed her team to concentrate on delivering meaningful borrower interactions — and that this shift is fundamentally what AI should be about.

David, Mike, and Jessica also tackled the elephant in the room: the fear of AI replacing people. Rather than seeing AI as a threat, both Mike and Jessica frame it as a force multiplier that enhances productivity, enriches human jobs, and lets loan officers do more in less time. Mortgage professionals already use automated tools for things like email sequences or text triggers, but AI can’t replace our ability to empathize with a borrower who has credit challenges or a homeowner who needs a HELOC to help pay for urgent repairs. AI can only help you show up for more customers in the moments that matter.

The episode also dives into practical considerations like compliance, data quality, and best practices for implementation by giving listeners a grounded understanding of not just why AI matters, but how to make it work in real mortgage environments.

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